Printing & Downloading Payslips Pro / Solo
Once a payroll run is released, you can generate PDF payslips — one per employee — for your records,
for distribution, and for BIR compliance. Employees can also view and download their own payslips
through the Staff Portal.
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Screenshot: Released payroll — "Print All" and "Download PDF" buttons
Printing a single payslip
1
Open a released payroll run from the Payroll tab.
2
Find the employee row and click the 🖨️ Print icon on that row. A print-ready view of that employee's payslip opens in a new browser tab.
3
Use your browser's print dialog (Ctrl+P) to print or save as PDF. Set Margins: None and Scale: 100% for the best formatting.
Printing all payslips at once
1
On a released payroll run, click Print All Payslips. A single print document opens containing all employee payslips for that period, stacked on separate pages.
2
Print the document or save it as a single PDF file. You can then split the PDF into individual files if you need to email them separately.
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Screenshot: Sample payslip — store logo, employee name, period, earnings breakdown, deductions, net pay
What appears on the payslip
Payslip Contents
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Store Header
Store name, logo, and pay period (e.g., "June 1–15, 2026")
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Employee Info
Full name, role, rate type, days/hours worked, pay period
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Earnings
Base pay, OT pay, rest day premium, night differential, holiday pay, 13th month, quota bonus, manual adjustment (+)
➖
Deductions
Late deduction, SSS, PhilHealth, Pag-IBIG, withholding tax, vale/cash advance, manual adjustment (−)
✅
Summary
Gross pay, total deductions, net pay — prominently shown at the bottom
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Government Contributions (YTD)
SSS, PhilHealth, Pag-IBIG contribution numbers if entered in employee settings
Employee self-service: Staff Portal
Employees can view and download their own payslips at any time from the Staff Portal without needing
to ask their manager. As soon as a payroll run is released, it becomes visible in their portal's Payslips tab.
See The Staff Portal → for details.
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Philippine Labor Code requires employers to give employees a payslip for every pay period. Sweldo's PDF
payslips satisfy this requirement — just make sure to distribute them each cutoff, either by printing or
directing employees to their staff portal.