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Adding Employees Pro / Solo

Every person who will use the kiosk to clock in needs an employee record. The record stores their name, role, pay rate, and the 6-digit PIN they'll use at the kiosk.

Employees tab with the employee list and + Add Employee button
Add Employee form — part 1 of 4 Add Employee form — part 2 of 4 Add Employee form — part 3 of 4 Add Employee form — part 4 of 4
1

Go to the Employees tab in the Sweldo admin panel and click + Add Employee.

2

Enter the employee's full name. This is what appears on the kiosk grid and on payslips.

3

Choose their role:

  • Admin — store owner or manager
  • Live Seller — the person doing the TikTok live; their clock-in/out also updates the active seller on Tagasulat sessions
  • Packer — fulfillment staff
  • Staff — general
4

Set the rate type and rate amount:

  • Daily rate — the employee earns a fixed amount per day worked (e.g., ₱500/day). This is the most common type for store staff.
  • Hourly rate — the employee earns per actual hour clocked (e.g., ₱70/hour). Useful for part-time workers.

For a daily-rate employee the app works out an hourly figure by dividing by 8. This is used for late deductions, overtime pay, and night differential.

5

Set a 6-digit PIN. This is what the employee types at the kiosk to clock in or out. Choose something they can remember but won't guess easily. The PIN is stored scrambled — nobody, not even you, can read it back. Forgotten? Open the employee and set a new one.

6

Click Save. The employee immediately appears on the kiosk grid the next time the page is loaded.

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After adding an employee, set their work schedule so the system can detect late arrivals and overtime. Without a schedule, no late minutes are recorded and no OT/early-out prompts appear. Set up schedules →
⚠️
If you need to configure statutory deductions (SSS, PhilHealth, Pag-IBIG), withholding tax, or government ID numbers, those are in a separate section of the employee record. See Employee Settings →
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Two more switches on the record, for special cases. Enable Flexible Hours — for someone who owes a number of hours per day rather than fixed shift times (set Required Hours / Day and an unpaid break); the app nets her hours over the whole cutoff instead of counting lateness. Sales Quota — for a Live Seller or admin: a target amount per live and a bonus paid each live that hits it, read from Tagasulat.
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