Employee Settings & Benefits Pro / Solo

Each employee has a set of toggles that control which deductions and benefits are computed in payroll. These are per-employee — you can have one worker with full statutory deductions and another with none.

🏛️ Statutory Deductions — SSS, PhilHealth, Pag-IBIG

When enabled, the system looks up the correct employee contribution for each agency based on the employee's estimated monthly salary. The contribution is then prorated to the pay period (e.g., for a semi-monthly cutoff the contribution is divided in half).

• SSS — bracket-based. The system looks up the employee's contribution from the official SSS contribution table using their estimated monthly salary (daily rate × 26).
• PhilHealth — percentage-based (default: 5% of monthly salary, employee pays half). The system uses the rate stored in Settings, which you update whenever PhilHealth releases a new schedule.
• Pag-IBIG — percentage-based, capped at ₱100/month per employee. The system applies the rate and cap from Settings.

💸 Withholding Tax (BIR TRAIN Law)

When enabled, Sweldo estimates the employee's withholding tax using the TRAIN Law tax brackets (RA 10963). The computation is annualized then prorated:

1. Start with the taxable income for the period (gross pay minus de minimis allowances).
2. Multiply by the number of pay periods in a year to get an annual taxable figure.
3. Apply the TRAIN Law tax table to get the annual tax.
4. Divide back by pay periods to get the per-period withholding amount.

The computed value is a suggestion — you can edit it manually before releasing payroll.

🔖 Minimum Wage Earner

Check this if the employee's pay is at or below the DOLE-mandated minimum wage for your region. Minimum wage earners are fully exempt from income tax under RA 10963 — withholding tax will always compute as ₱0 for this employee regardless of other settings.

🎉 Holiday Pay

Enables the holiday pay column on the payslip. Holiday pay is not auto-computed — you enter the amount manually each payroll run based on which holidays fell in that period and whether the employee worked. Under DOLE rules, regular holiday pay is 100% of the daily rate even if the employee did not work.

🎁 13th Month Pay

Mandatory for employees who have worked at least one month within the calendar year (PD 851). When enabled, Sweldo accumulates the employee's basic pay across all pay runs in the year and computes:

It is typically included in the December payroll run. You can enter it manually in the payslip line or let Sweldo compute it from the accumulated payroll history.

🌙 Night Differential Rate

The percentage premium paid for hours worked between 10 PM and 6 AM. Default is 10% (DOLE minimum). You can change this per employee. Night differential hours must be entered or logged during the pay period to be computed.

🏷️ De Minimis Allowances

Allowances below BIR's de minimis thresholds are non-taxable (BIR RR 11-2018):

• Rice Subsidy — up to ₱2,000/month
• Medical Allowance — up to ₱10,000/year
• Clothing Allowance — up to ₱6,000/year

The system prorates these to the pay period and subtracts them from taxable income before computing withholding tax. Amounts above the threshold are included in taxable income.

🪪 Government ID Numbers

SSS No., PhilHealth No., Pag-IBIG MID, and TIN appear on the payslip PDF. They are for record-keeping only and do not affect computation. Civil status (Single / Married) is used in the withholding tax computation.