A vale is a cash advance given to an employee against their future salary. Sweldo tracks the outstanding balance and automatically deducts a fixed amount from the employee's net pay each payroll run until it's fully repaid.
Go to the Vale tab and click + New Vale.
Select the employee and enter the total amount advanced (e.g., ₱2,000).
Set the per-cutoff deduction — the amount to deduct from the employee's net pay each pay period (e.g., ₱500 per cutoff = 4 cutoffs to repay ₱2,000).
Add an optional reason (e.g., "Medical emergency", "Advance for 13th month"). Click Save.
Each time you run payroll, the system checks if the employee has any active vale records with a remaining balance greater than zero. The per-cutoff deduction amount is applied:
Once the remaining balance reaches ₱0 the vale is fully repaid and no further deductions are made. If the deduction would exceed the remaining balance (e.g., ₱300 deduction but only ₱150 left), only the remaining amount is deducted — the employee will never overpay.
You can edit the per-cutoff deduction amount at any time — for example, if the employee can pay more one period or needs a smaller deduction due to a short paycheck. You can also manually zero out the remaining balance if the employee repaid the rest in cash outside of payroll.